PRIVACY POLICY
I am committed to respecting your privacy and keeping your information safe. My privacy policy is detailed below.
Deborah Ward Secretarial and PA Services only use the data that you provide to allow me to provide services. To comply with data protection law I am registered with the Information Commissioner's Office under reference ZB841673.
I receive data at our meetings and via email and telephone.
I do not otherwise send your business or personal data to any third party at any time except where I am under a legal obligation to do so or where you make a complaint about me or where otherwise indicated in this privacy policy.
The data controller is Deborah Ward Secretarial and PA Services, Pasture House, The Paddocks, York YO19 6GG
What business and personal data do I collect?
The business and personal data I collect is primarily that which you provide me to fulfil my
services.
How do I use your data?
In order to provide my services to you I need to collect and process business and personal data provided by you. As previously indicated to you by providing me with your data you are agreeing to my doing so. There is no statutory requirement on you to provide this business or personal data. However, this data is necessary to enable me to provide you with the services that you have requested. I only collect the data which I believe is necessary for me to arrange to provide these services. All data is held in strictest confidence and used only for the purposes of arranging the provision of the services you have requested, subject to certain exceptions as described in this privacy policy.
How do I opt out?
You have the right, in certain circumstances to require me to remove the data I hold about you. This is commonly known as “The Right to be Forgotten”. In any event I remove unnecessary data as indicated in the section “How Long do you Keep my Data” below. To exercise this right or for any other purpose, please contact me as indicated below:
Email: deborah@wardsecretarial.co.uk.
In writing: Deborah Ward Secretarial and PA Services, Pasture House, The Paddocks, York YO19 6GG
Please be aware that I may need to keep some of your data in order to comply with laws including those related to my contracts with you. It may also be in my legitimate interest to do so.
How do I use your personal data?
I collect data so that I may provide the services you require. I will not share your data with third parties for marketing communications but will share data with third parties where directed to do so by you.
Contacting me
To contact me for any reason, please do so using the following contact information:
Email: deborah@wardsecretarial.co.uk.
In writing: Deborah Ward Secretarial and PA Services, Pasture House, The Paddocks, York YO19 6GG
What communications will you receive from me?
Service Communications – I will contact you by email and by telephone or SMS. I also give details on my privacy policy and how I use your personal data. You cannot opt out of receiving these emails, telephone calls or SMS messages, since I need to send you these communications in order to provide you with the services you have requested.
Future Services
As part of the services I provide, I may use your information to keep you informed by post, telephone, SMS, email or other electronic means such as via social and digital media about current and new services, offers and promotions which may be of interest to you. I do not share your personal data with any other third party other than as set out in this privacy policy. I may also ask you to complete a survey.
To opt out of receiving emails in respect of future services from me please contact me as below:
Email: deborah@wardsecretarial.co.uk.
In writing: Deborah Ward Secretarial and PA Services, Pasture House, The Paddocks, York YO19 6GG
How long do you keep my data?
Unless there are exceptional legal reasons for keeping your data for longer, I do not keep your personal data on record for more than seven (7) years. This is to allow for the normal contract law limitation period.
Your Rights
The data protection legislation gives you a number of rights. These rights include:
Email: deborah@wardsecretarial.co.uk.
In writing: Deborah Ward Secretarial and PA Services, Pasture House, The Paddocks, York YO19 6GG
Please be aware that if you exercise one of these rights, that in order to protect your privacy, I may require you to undergo some verification tests to ensure that I am dealing with you.
You have the right to be informed of the matters stated in this privacy policy.
I process your data to comply with the actual and possible contractual obligations that I owe to you and others. If you do not provide this data, it is possible that I will be unable properly to perform any contractual obligation I have to you.
Also, it is in in my legitimate interests to process your data in order that I can consider potential or fulfil actual contracts with you. These are the two legal bases upon which I collect, process, and transfer your personal and business data as described in this privacy policy.
I do not send your data to countries outside the United Kingdom, unless in the case that I use Google analytics and other third-party suppliers. Your consent to my use of the data includes my permission to do so.
Use of Cookies
In common with the majority of comparable internet trading services I may use cookies on my website.
I and my Analytic Suppliers and Advertising Providers may collect information about your use of my website through cookies. Cookies are information files stored on your computer, tablet or smartphone that help websites remember who you are and information about your visit. Cookies can help to display the information on a website in a way that matches your interests. Most major websites use cookies.
I aim to use essential cookies only when necessary to enhance the functionality of my website.
Email Communications
You should be aware that where you send me information by an email, I have no control over how that email is transmitted. In particular it may be routed through third party servers and through third party countries. This is due to the inherent nature of the internet. I cannot accept responsibility if the information in that email is accessed in an unauthorised manner during the transmission process.
I reserve the right to make updates and modifications to this policy from time to time. Please ensure you check this policy each time you access or use this website.
I last changed this policy on 30th December 2024
Contact me on 01904 533669 or deborah@wardsecretarial.co.uk
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